Section 1. General

The officers of CHJA shall be President, Vice-President, Secretary and Treasurer. Officers shall be elected by the Board of Directors from among the Board Members at the first regular Board meeting after the adjournment of the annual meeting. Voting shall be by secret ballot.

Section 2. President

The President shall:

1. Be chief executive of the Association.
2. Preside at all Board of Directors, General Membership, and Executive Committee Meetings
3. Approve Chairperson for all committees.
4. Serve as an ex-officio member of all committees except the Nominating Committee.
5. Call any Special Meeting of the Board of Directors or General Membership.

Section 3. Vice President

The Vice-President shall:

1. In the absence of the President, exercise all duties of the President.
2. Serve as the Parliamentarian at all meetings of the Board or General Membership.
3. Serve as a Member of the Executive Committee.

Section 4. Secretary

The Secretary shall:

1. Give written notice of all meetings to all board members at least 7 days before the meeting date, including the date, time and location of the meeting, or the link to join the meeting electronically.
2. Post information about all board meetings on the CHJA Website at least 7 days before the meeting, including the date, time and location of the meeting, or information about how to obtain the link to join the meeting electronically.
3. Record the minutes of all meetings.
4. Prepare the meeting agenda in consultation with the President.
5. Provide minutes of the previous meeting to all board members at least 3 days prior to the meeting.
6. Provide the meeting agenda, including reports and items to be discussed, to all board members at least 3 days prior to the meeting.
7. Maintain a file of general association correspondence received and correspondence sent on behalf of the association.
8. Serve as a member of the Executive Committee.

Section 5. Treasurer

The Treasurer shall:

1. Oversee the management of the financial affairs of the association.
2. Ensure that the board regularly monitors the organization’s financial performance.
3. Ensure that the appropriate monthly or quarterly financial statements are provided to the board.
4. Ensure that the annual audit or review is provided to and reviewed by the board.
5. Assist in the preparation of an annual budget and present it to the board for review.
6. Oversee the development of Financial Policies and their review by the board.
7. Review proposed programs or activities for financial implications.
8. Serve as a member of the Executive Committee.

Section 6. Officer Vacancies

Any position which becomes vacant may be filled by a special election at the next regular or special Board meeting.

Section 7. Transfer of Duties

All outgoing officers shall ensure the orderly transfer of their duties, responsibilities, records and documents to their successors within 30 days.